Invoicing and collections

Every collector knows
who to call today.

Installments are invoiced when they fall due, buyers are reminded, and late money gets a name, a date and an owner, all posted to a real general ledger.

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Collections dashboard with due and collected amounts, overdue by age and forecast — Screenshot of the live product, demo data.

In short

XSquare Real Estate invoices each installment on its due date, sends reminders and tracks overdue amounts by age. Collectors work from their own portfolios, with promises to pay that mark themselves kept or broken from real payments.

Used byCollections Accounts receivable

A workspace for collectors

What fell due and what came in, overdue by age, the customers most behind and each collector's results.

Each customer has a collector, and managers compare the team
Promises to pay with a date and an amount, checked against payments
Bounced cheques, payment proofs and post-dated cheques in the same menu
Calls and visits logged, so the next collector sees the whole story

Reminders and penalties by rule

Overdue buyers are reminded by rule, and no penalty reaches a buyer without a manager's decision.

Reminders before, on and after the due date, by email and in the customer app
Late-payment penalties after a grace period, proposed for a manager to approve or waive
Reminders can be paused per customer

Settings for payment reminders and late payment penalties — Simplified drawing of the real screen, demo data.

Aging and forecast you can trust

See what is overdue, and how much is still to collect, to plan construction cash flow.

Aging by customer in 1–30, 31–60, 61–90 and over-90-day buckets
Collection forecast by month or year, per project
Revenue at handover or as invoiced, set per company
Separate accounts for income, penalties, deposits and customer advances

Installment aging by customer — Simplified drawing of the real screen, demo data.

Statements in seconds

Answer a buyer's question while they are still on the phone.

Statements for any period, in English or Arabic
For one customer or many at once
Downloadable by the buyer from the portal

Customer statement of account as a PDF — Simplified drawing of the real screen, demo data.

Questions

Common questions

Are installments invoiced automatically?

Yes. A daily job invoices each installment when it falls due, or a set number of days before.

How do late-payment penalties work?

You set a monthly percentage and a grace period. The system works out the penalty and, by default, a collections manager approves it into an invoice or waives it.

How are promises to pay tracked?

Each promise has a date and an amount, and is checked against real payments: it is marked kept, or broken once the date passes.

How do reminders reach buyers?

By email and in the customer app, according to rules you set for before, on and after the due date.

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