Executive management
CEO · CFOThe whole company on one page.
- Sales against target and collection rate
- Cash in banks and the lowest point of the next 13 weeks
- Overdue receivables and payables due this month
- Every figure opens the records behind it
Areas we coverEvery department,
Every department,
one system.
Real estate companies are run by teams: sales, sales operations, AR, AP, treasury, customer care and more. Here is what each of them gets from XSquare Real Estate.
In short
XSquare Real Estate covers the departments of a property developer: marketing, sales, brokers, pricing, sales operations, accounts receivable, collections, the cheque desk, treasury, accounts payable, commissions, customer care, handover and maintenance, with finance and executive management across all of them.
How teams work together
One record, passed from team to team.
Nothing is typed twice. Each team picks up where the last one stopped.
From booking to contract
- SalesBooks the unit and takes the deposit
- Sales operationsPrepares the contract and records the signature
- Finance and accountingChecks the accounts and approves
- SalesThe contract runs and the unit is sold
From installment to cash
- Accounts receivableInvoices the installment when it falls due
- CollectionsFollows up what is late
- Cheque deskTakes the cheque to deposit
- TreasuryMatches the bank line, and the payment posts
From bill to payment
- Accounts payableRecords the contractor bill and retention
- Accounts payablePrepares a payment run
- Executive managementA manager approves
- TreasuryThe run enters the cash forecast and is paid
From checklist to keys
- Customer careSchedules the handover
- HandoverCompletes the checklist, and the buyer signs
- Accounts receivableHandover installments fall due
- Finance and accountingRevenue is recognised, if you book it at handover
Department by department
What each team gets.
Marketing
LeadsKnow which campaign really sold units.
- Every contract traces back to its lead and campaign
- Expressions of interest before a launch
- Brochures, floor plans and project details in one place
Sales
Direct salesEveryone sells from the same truth.
- Live availability and an interactive masterplan
- Bookings with real deposits and holds that flag themselves
- Deals against target, per person and team
- Leads, follow-ups and commission on the phone
Brokers
Channel salesBrokers paid the agreed rate, every time.
- Rates per broker and per project
- Live price sheets in English or Arabic
- Commission created when the contract is approved
Pricing and revenue
Revenue managementA price you can defend for every unit.
- Pricing matrix with premiums and guard rails
- Stacking plan with bulk changes and preview
- Releases with scheduled price increases
- Payment plans by NPV and IRR, and absorption
Sales operations
Contracts adminFrom booking to finance, nothing missing.
- Every contract by stage, with the wait in each
- A checklist of required documents
- Signature recorded before finance
- Plan changes, transfers, swaps and cancellations with approval
- Contracts from your own Word template, in Arabic or English
Accounts receivable
AREvery installment is an invoice, on its due date.
- Installments invoiced automatically
- Statements in English or Arabic, in seconds
- Reschedule and early settlement with the balance kept right
- Deposits and customer advances in their own accounts
Collections
Credit controlEvery collector knows who to call today.
- A portfolio for each collector
- Promises to pay, checked against real payments
- Reminders by rule, and penalties a manager approves
- Aging by customer and a collection forecast
Cheque desk
PDCEvery post-dated cheque in its place.
- The whole contract printed in one run
- 104 layouts for 44 Egyptian banks
- Arabic amounts in words
- Received, deposited, cleared or bounced, with a full print log
Treasury
Cash and banksCash today, and the next thirteen weeks.
- Positions per bank and project account
- Deposit slips confirmed by a manager
- Bank statements matched to what is open
- A rolling 13-week cash forecast
Accounts payable
APContractors paid on approval.
- Payment runs: prepare, approve, pay
- Contractor bills tied to a project and milestone
- Retention held and released by a manager
- The next 8 weeks of payments
Commissions
Sales and brokersCommission on rules, not spreadsheets.
- Sales commission on invoice or on payment
- Broker commission billed to the broker
- Hold back with a reason, or bill in one click
Customer care
CXRequests answered on a clock.
- SLAs counted in your working hours
- Requests from the buyer app, answered there
- A rating when each request closes
Handover
DeliveryUnits handed over properly.
- A schedule from the planned handover dates
- A checklist with photos and the buyer's signature
- Billing and accounting move on handover day
Maintenance and snags
After handoverDefects followed until they are fixed.
- Failed checklist items become snags
- Given to a contractor, and verified
- Maintenance requests in the same place
Finance and accounting
General ledgerEverything posts to a real double-entry ledger.
- Your own chart of accounts and journals
- Revenue at handover or as invoiced
- Credit notes and refunds booked correctly
- IFRS 15 and EAS 48 figures for your accountants, for information
Questions
Common questions
Which departments does it cover?
Marketing, sales, brokers, pricing, sales operations, accounts receivable, collections, the cheque desk, treasury, accounts payable, commissions, customer care, handover and maintenance, with finance and executive management across them.
Do the departments share the same data?
Yes. They work on the same contracts, installments, cheques and bills, so a payment recorded once shows everywhere and the figures agree.
Does each department see only its own work?
Each team has its own workspace and rights. A collector sees their own portfolio and a salesperson their own figures, while managers see the whole team.
See it on your own project.
Bring your project, your payment plans and your hardest questions. We walk you through the system in a live demo.